The company

Aston Carter is the leading IT, Finance and Management Consultancy recruitment company in London with a turnover in excess of £120 million. With headquarters based in the City of London, the company provides a full range of recruitment services from contingency to executive search and temporary staff to a select number of the world’s leading Investment Banks and Financial Services companies within Britain and Europe. The company also has an ever growing international presence with offices in Dublin, Brussels, Paris, Singapore, Tokyo and Stockholm with further plans to expand into Zurich, Germany, Hong Kong later in the year.

The difference

Aston Carter believes there are two factors which differentiate it from its competitors:

The employees – It hires the very best candidates in the market, trains them to a high level in the relevant industry, motivates them in a range of different ways, not merely financially and allows them to develop the career path that best suits them. Aston Carter does not believe in a one size fits all approach to personal development.

The pro-active methods – The company boasts an impressive client list. Consultant do not spend their time randomly cold-calling managers, instead, relationships with clients are more akin to a partnership. This state has been achieved by focussing consultants’ efforts on finding the best talent in the market, quite simply, headhunting.

The role

• Updating daily activity reports for all consultants via a spreadsheet and transposing new information into an in-house database
• Updating and maintaining daily job specification sheet for new positions released by our clients & new information put onto database
• Producing paperwork for contractors, and liaising with the London administration team
• Co-ordinating with managers as to what compliance needs to be obtained
• Ensuring the London office get copies (scanned / posted) of compliance documents
• Ensuring any contractor / client documentation is stored in an appropriate way
• Arranging stationery / office facilities for office
• Working with the finance team to help collate with the client & determine cost centres and purchase order numbers so that invoices can be sent
• Liaising with HR regarding system training and any documentation required for new starters
• Arranging fix forms & the respective CVs to be emailed out to the accounts dept in the London office for candidates that have started so that invoices are processed
• Filing for HR matters and office documentation
• General office admin duties
• Reporting to the country manager

The successful applicant will spend one week in London to get general admin training and become familiar with our processes.

Requirements

Candidates must be fluent to a business-level in both English and French.